Vishvaraj Group Hiring For Head – Tendering – Nagpur at Nagpur, Maharashtra, India Full Time

Job Specifications:

Position: Head – Tendering

Location: Nagpur (MH)

Yrs of Exp.: 20-25years. Prior working experience for Water / Infrastructure sector(s) preferred

Education: B.E with MBA (Finance)

Job Summary:

The Head- Tendering is responsible for leading, planning, scheduling, and overseeing the timely development and delivery of high-quality responses to business opportunities in Water and Waste Water segments, from pre-RFP to post-submission activities, i.e., Bid-Organize-Present.

The role will be responsible for ensuring adherence to Standard Operating Procedures and will work closely with other departments in submitting bids, and timely and complete (Technical, Financial and Corporate documentation) actual bid submission process The role will involve managing the team to develop a Database of all projects to aid in costing forecast and actual bidding. He/She needs to coordinate with regional Business Development team as well as technical proposal team during bid preparation. Once the inquiry is received in the corporate database, the candidate will be responsible for executing all Standard Operating Processes including preparation of bid summary, two levels of Go/No Go decisions, pre-bid queries and responses, PQ mapping, Partner identification and finalizing the MOUs (wherever needed), bid documentation and submission of responsive bid. He will be responsible for submission of bids as per agreed business plan.

Job details:

• Lead Bidding & manage multiple proposal bidding teams by providing overall leadership and evolving bidding strategy.
• Apply experience and best practices in bidding team management to ensure the timely delivery of bid submissions that are fully compliant with solicitation instructions.
• Facilitate Client and Competitor analysis for development of bidding strategy
• Preparation of bid summary in the prescribed format
• Pre-qualification mapping
• Studying the business terms in the bid/contracts for both PPP/EPC projects and preparation of risk statements alongwith mitigation plan
• Presenting bid summary to bid committee to get Go / No go decision
• In case of gap in Pre-Qualification experience, identifying right partner and finalisaing MOUs
• Review of bid documents
• Review of pre-bid queries by coordinating with various departments
• Competition mapping alongwith regional BD managers
• Site and Client visits as per requirement
• Cordinating with finance department for EMDs
• Bid submission (Online or offline)
• Planning activities for the team so as process multiple bids in parallel
• Devising a successful strategy for winning a bid
• Researching current and future market trends
• Responding to clients’ and other stakeholders’ queries before, during and after the bid has been submitted
• If the bid is successful, briefing the project teams
• Document , catalogue bid inputs into the KM repository and debrief the team on learning’s and intelligence gathered
• Creating management dashboard for the management team and periodic presentations
• Develop processes and systems to make the proposal process seamless and efficient. Such activities may cover development of estimate software tool, database, updating of department procedures, resource allocation, etc.)
• Conduct gate reviews for approval by Senior management and provide inputs for seeking timely approval by Board of Directors, where applicable
• Develop Database of Tendering & Presales s and Pricing
• Conduct and document Tendering & Presales lessons learned and implement actions to improve process efficiency
• Enhance and strengthen capacity of staff to respond to big opportunities
• MIS to Management Team.

Key Stakeholders and Interdependencies:

• Coordinating & liaising with the Regional Business Development team in relation to lead conversion & strategic inputs
• Finance for meeting bid security and tendering requirements
• Procurement Team for inputs into cost
• Proposal teams for technical queries as well as technical documentation

Minimum knowledge, skills and abilities required to perform major duties/responsibilities, successfully:

Knowledge:

• Knowledge of bidding processes of domestic / multi-lateral agencies
• Knowledge of Waste-Water Management and Water Businesses is preferred. However knowledge of other key infrastructure sectors like Power, Roads, Airports, urban utilities shall also be considered
• Demonstrated track-record of leading successful bids

Skills:

• Flexibility to quickly adjust to dynamic Tendering schedules and requirements
• Ability to coordinate multiple projects simultaneously under pressure

Minimum Education and Experience Requirements:

• BE / B Tech – Civil / Mechanical / Chemical / Environment + MBA
• 15 – 18 Years prior experience in Tendering function is essential