Accountant I-, Contract Administration, Billing & Credit CollectionsHAY LEVEL – 50Primary roles and responsibilities – Create project number- Receive, check & create project number, assign employees to the new projects. Maintain changes in the project master data &perform quality checks
Process Project Entry Sheets (PES)- Check errors from interface, process documents (budget journal entry), update & enrich (master)data based on projecttype
Assign recourses- Process assign recourse request to projects
Process Activity Split Up Form (ASUF)- Check input template, Create/ change (new ) activities, update flagging, process budget journal entry.Process Latest Estimate What Happens If (LE-WHI)- Check input template, upload budget journal in LE-WHI and Latest estimate ledger
Close projects – Check on pending transactions/orders, create & book reconciliation posting, close project.Process internal projects- Receive, check & create internal project number, create/ change (new ) activities, update capitalization dates, process budgetjournal entry, assign employees to the new projects, Close internal projects
Check contract administration- Prepare reports, reconcile positions, analyses differences & correct, request follow up actions in business
Perform & report on internal controls checks as defined in Internal Control EnvironmentPreform monthly dashboard activity.Perform month end close activities, Revenue recognition.Report monthly on Revenue Billed vs Revenue Recognized & solve differences above a threshold for value & no of days for all companies globally
Responsible to calculate & enter Journals for Provision Loss Making projects for all Companies Globally. This is a critical process & attention to detail & accuracy of paramount importance.Perform Reconciliations in Blackline for Warranty Provisions / revenue Recognized & Revenue Billed positions, provision loss making
Check for any unposted and transactions for the month and take required action
Prepare info in Credit management tooling- Receive information & upload in Credit management tooling
Follow up Credit management dashboard
Customer risks advise – Request customer risk rating with external partner & combine with other risk indicators from the policy to calculate the applicablerisk rating. Update risk rating in applicable systems and based on request of the internal customer share risk advise.Set-up billing plan – Check input data from project manager, verify correctness with booked order intake and Process in accounting system
Review ‘future’ billing dates- Check that estimated invoice dates are up to date
Create invoice
Create invoice and send invoice to customer. We distinguish different types of invoices with their own characteristics:
Follow up unapplied cash – Investigate received payment and instruct GL Team with correct posting.Perform & report on internal controls checks as defined in Internal Control EnvironmentIndependently plan, analyze and carry out collection of past due accounts regularly reconcile accounts on timely manner, and initiate credits and adjustments to accounts as well as ensure corresponding credits and debits are in place
Identify issues related billing, applicable taxes, documentation requirements etc. on regular basis & get information from tax teams & Controllers & solve them on priority
Review orders on credit holds and take action delivery dates are met
Initiate and maintain complete record of customer contacts, to avoid any hassles during critical times
Assist to collect and prepare collection reports on weekly basis and evaluate process and measure efficiency of all portfolios on regular basis
Coordinate with team members to resolve all credit issues and manage large amount of data and ensure compliance to all contracts
Perform month end close activities, and do a deep analysis on collections and financial credit situations of clients every month
Provide assistance in internal audits with regards to Credit checks, documentations etc. Perform monthly calculations for Provision for doubtful debts based on set parameters for all Companies Globally. This is a critical process & attention to detail & accuracy of paramount importance.
Offers professional arguments as the basis for making choices and for convincing the people concerned. FX process: Create FX Module, Prepare hedge documentation, Recalculate project rate, Tax VAT updates in Module, Calculate FX corrections on FX contracts. Set priorities, distributes work, monitoring progress and quality.
Participate in improvement projects & work continuously on improvement cycles
Ongoing process improvement focus, making recommendations and participating and or leading implementations to improve department efficiency
Establish and maintain strong working relationships with customers and other functional groups at all levels including executive decision makers
Extend support to the operations team to understand specific root cause and acts in their Tier 2 role
Writes/reviews work instructions/SOP’s
Coordinating and participation in Test process – UAT – in case of tool changes
Address instances that might lead to fraud, financial risk or loss of efficiency
Perform root cause analysis
Actively share knowledge best practice in community
Explain and teach (new) colleagues
Skillsets & Qualifications:At least 7+ years of experience in Project accounting, Billing and Credit Collections, preferred to have experience working in a shared service center
Education Qualification – B.com, M.com, MBA (Finance)Possess strong knowledge of GAAP, IFRS (Preferred to have)Preferred JD Edwards or other ERP’s Experience.Good Analytical skills
Good verbal and written communication skills
Attention to detail approach with logical thinking
Proactive approach and active involvement in driving process improvements, automations if any
Displays the ability to multitask and handle multiple issues at the same time without stress
Should be good team player as he / she will be aligned with within the team based on the business requirements particularly during month ends / quarter ends
Proficiency in MS Office – Word/ Excel/PPTExperience in Blackline Reconciliation tool preferred
Ability to ensure completion of multiple tasks against tight deadlines, prioritizing and organizing effectively
Should be good team player as he / she will be aligned with within the team based on the business requirements particularly during month ends / quarter ends
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