1 Stationary

To keep a track of the stationery in the resource room and place an order to replenish stationery for school activities

For making order a sheet is given to classes to make order of the stationery needs, and it is then collated and order is placed.

Stationery requirement is ongoing in school as when the need arises had to make purchases for it.

Need to take care for stationery requirements for the admin too.

Need to take requisition for special events and arrage for stationery for the event other than the monthly requisition

2 Transport

To look after school cabs, ensure that all the school cabs leave on time to pick up and drop the kids.

To arrange cabs for meetings and picnic

To handle the parent queries regarding the timing issues,driver behaviour,maids behaviour,route change.

Also need to take care of the complaints of some students who misbehave in the cab with the Principal,teachers and Maids.

Taking updates from maids,drivers for the cabs smooth running.

Checking for the delays of cabs and making arrangements by following up with the vendor.

Checking the cabs for the maintenance & repairs.

3 Repairs and Maintenance

To oversee repairs and maintenance at school premise and ensure timely correction of issues-infrastructure related

a. Plumbing

b. Diesel and water

c. Electricity related

d. Buying of pots and plants

e. Furniture

f. Stock charge and maintenance of Learning equipments

g. Horticulture

h. Swings Area & Swings maintenance

i. Repairs & Maintenace of horticulture equipments,consumables,etc.

j. Traffic management

K. Dealing with govt agencies for getting the road,garbage,etc.

l. Getting the Air conditioner serviced

m. Maintenance of the CCTV system in school

n. Getting the air conditioner repaired from time to time

4 Procurements

Stationary, housekeeping, learning equipments and pantry related procurements Sanction Note – Sanction note to be prepared for every special event like RFF,Special Morning,MAT,Summer camp,Etc

Need to take quotes for making purchases.

Need to take approvals from relevant authorities for making purchases for special events

Need to arrange for potter,caterer,book vendors,etc for events & PTMs

5 Contract staff management

Supervisng work of security guards, cab drivers, bhaiyas (mali and electrician) Dealing with contractors for maids, drivers and guards

Giving trainings & taking feedback to cab maids

Time to time assiting the maids & support staff to carry out their day to day operations

Dealing with support staff for arrangements forspecial events,workshops,PTMs,etc.

Solving the queries of maids & other staff with the contractor.

Follow up with the vendors for dresses,PF,salaries, & other issues for support staff

To keep a close eye on support staff activities to avoid any mis happenning

6 Petty Cash

To maintain everyday petty cash expenses, collect bills and share the details of consumed petty cash as per the agreed frequency and ensure timely replenishment of cash

To maintain the record of the bills and make sure that the vendors get the payment on time

To maintain a proper record of expenses related to water,diesel,Innova and electricity

To update the daily expense sheet of expenses of water,diesel,car and electricity to the admin,Principal mam,Director,Accounts.

To keep record of cash received by sale of application forms

To keep record of cash received from event of MAT

To withdraw cash from bank for the petty cash

To send the expense sheet to accounts dept on regular basis

To send the bills received from vendors to the accounts and follow up for the payment.

To make purchases for toys and other stuff from local markets

7 Hospital management

Taking care of medical emergencies at school

Procuring the medicines & other medical equipments neede by the school nurse

Maintaining the first aid box for classes and cabs

8 School Events

All arrangements related to the events like mike, tent,arrangement, etc need to be taken care of.

Requisition to be taken

Sanction for the expenses to be taken from heads

Bills & expense statement to be made

Maintaining petty cash expense sheet for all the events like special

Morning,RFF,MAT,Teachers Day Celeberations,etc

kindly visit https://www.universalaspire.com/ to know more about us.

Job Type: Full-time

Salary: Up to ₹50,000.00 per month

Benefits:

• Cell phone reimbursement
• Commuter assistance

Schedule:

• Day shift

COVID-19 considerations:
Mask and sanatization is mandatory against covid-19 protection.

Experience:

• total work: 8 years (Preferred)

Work Remotely:

• No