Teacher Pool Hiring For School Admin Manager – IB School at Bengaluru North, Karnataka, India Full Time

Reporting Officer

The Administrator will report directly to the Principal.

A General Administration

• Establish proper control procedures for the purchase and issue of stores.
• Daily monitoring of inventories and annual physical stocktaking.
• Maintenance of Fixed Assets Register.
• Overall supervision of Boarding Houses, Academic Buildings, Gardens Grounds, and Offices.
• Security of Campus
• Arrangements for all School functions and Society meetings.

B Maintenance

• Ensure proper maintenance of all buildings, furniture, equipment, and grounds.
• Monitor daily maintenance work executed by the maintenance department.
• Ensure continuous water supply and electric power.
• Ensure daily general upkeep of campus.

C Personnel

• Maintain service records of all employees.
• Institute proper service rules for all categories of staff.
• Sanction leave as per rules for all administrative and Class 4 staff and maintain up-to-date leave records.
• Handle all matters of show cause notices, charge sheets, inquiries, etc.
• Handle all staff welfare matters and have a properly constituted staff grievance committee for Class 4 staff.

D Liaison

• Maintain close liaison with local authorities useful to the school’s smooth functioning.

Transport Department

• List of Buses with their Numbers
• Bus Timings at various Stops
• Route-wise list of students with bus stops.
• Class-wise list of Students using the Bus facility
• List of Staff with address & Cell No.
• Attendance Register of students, using Bus facility.
• Attendance Register of Bus Staff (Drivers & Conductors)
• List of Teachers availing of the Bus facility
• List of staff on Bus Duty.
• Bus-wise Income & expenditure Report.
• Bio-data / copy of the driving license of drivers.
• Cell Numbers and addresses of drivers/contractors
• Route Map of (Bus Ply) Sonepat.
• Maintaining files for Challan, Road Tax, Route Permit, Insurance, and verification of driving license.
• Ensure proper buses are hired from reputable contractors for the transport of students
• Make Rules and Regulations for the proper transportation of students from home to School and back in safety including carrying out tests of drivers and helpers to ascertain their competence.
• Ensure routing of buses to suit a maximum number of parents.
• Ensure proper maintenance including cleanliness and appearance of buses by carrying out, through an officer, a daily visual check of all buses and school vehicles.

Caretaker

• Maintain Inventory Report at the beginning and end of every academic session
• Maintain Central Stock Register
• Supervise the security functioning
• Supervise the cleanliness in the school (Charts to be made)
• Maintains the stock & store of the school.
• Supervise the class 4 staff.
• Security Attendance Register
• Maintains Petty purchase process/entries made thereupon
• Complete responsibility for Gen-set service, Gen-set log Book, Oil consumption Record, date-wise Time consumption (in hours), etc.
• Maintains the record of material supplied to support staff for cleaning (phenol, broom, duster etc)
• Photocopy Records (date-wise)
• Keeping previous year’s school records.

Main Gate

• Security Attendance Register
• Record of Permission Slips & Gate Pass
• Visitors Slips (School & Hostel)
• Check-in / Check-out Timings of Support Staff
• Check-in / Check-out Timings of Buses
• Security In-charge will be responsible for the check-out of support staff & maintaining contact with the reception.
• Logbook for the material going out from school.

Duties of Administrative Officer

• Transportation Management
• General Administration
• Supervision on Accounts
• Supervision on Purchase Process
• Stock Register / Inventory Reports
• Liaison with Govt., Semi- Govt. Departments & District Administration
• Security System Management
• Campus Cleanliness & Beautification
• Repairs & Maintenance
• Supervision on School Property
• Supervision on Admission Procedures

General Administration

• He should reach/report one hour before the commencement of the school.
• He should make random checking at the gate to ensure that

All buses are coming on time

All support staff are coming on time

All security is functioning well.

• He should verify the cleanliness of the premises (pro-forma should be affixed at the main entrance of every toilet.
• Attendance File of all support staff – to reach the school head.
• Task Appraisal Report of Support staff viz., Electrician, Carpenter, Plumber, Gardener, etc.
• Repairs & Maintenance monitoring.

Skills: administration,transportation,facility management,maintainance,liaisoning,purchase management