Position: Executive Assistant to MD & President

Experience: 6 + Years

Location: Gurgaon

Education: Graduate in any field

Job Description:

Managing the Administrative activities for President & MD office.

Personal Assistant Role & Responsibilities:

• Administrative Management:
• (PA to the Senior Management)
• Calendar Management
• Office Management
• Travel Management
• Conferences & External Meetings

o Schedule and keep track of meetings, take care of requirements related to the meetings i.e proper invites, conference rooms, conference equipment & Agendas.

o Meeting management & MOM tracking

o Effectively and efficiently handling verbal & written communication as per direction of Management.

o Supporting in approvals from MD & President: travel & expense, IT & procurement related as per the policies laid by the organization.

o Managing Visa, tickets, transport, hotel, FRRO.

o Expense & bills settlement & reimbursement

o Flawlessly provided logistics support to customer (internal and external) visits at NMIPL

o Responsible for supporting conferences, events and offsite meetings for the leadership. Support in making and collating agenda for all such events.

o Responsible for Logistic support for high profile customer meetings. Travel, welcome, taking care of venue, menus, gifts, evening dinners and networking sessions with the Leadership and other key members of the organization. Take care of leisure travels if required during such visits.