LIFE EDUCARE Pvt. Ltd. Hiring For School Administrator at Tirumakūdal Narsipur, Karnātaka Full Time

JOB DESCRIPTION ADMINISTRATOR The Administrator shall plan the academic or auxiliary activities of the school as per the guidance of the principal. Management of, counsellors, administrative staff and administrative staff.

The maintenance of attendance records, personnel reports, planning and other activities. To be responsible for the school site and its buildings, their maintenance, development and efficient use. To ensure that the administrator functions as line manager for all associate staff

To play a significant part in appropriate supervision and education of students. To provide support as relevant to the coordinators Health & Safety To formulate, monitor, implement and review the schools Health & Safety policy including the introduction of all Risk Assessment procedures.

To advise all staff as appropriate. To report to Director on Health & Safety. In co-operation with the Fire Service, the installation and maintenance of equipment for protection against and escape from fire.

Premises The overall management and maintenance of the buildings, facilities, grounds, fabric and furnishings of the school. He shall work with the coordinators of the school.

Specific responsibilities include: Taking the lead on compiling, and implementing, a Premises Development Plan including energy conservation. Through regular contact with the premises staff ensuring the proper maintenance and repair of the school is carried out, and progress monitored. Ensuring the appropriate placing and monitoring of all service contracts including cleaning and catering.

Advising on all Health & Safety matters, including measures in the event of emergencies. To be responsible for the security, maintenance, heating, cleaning and other general site services within the premises. To deal with all external agencies, delivering services to the school and to deal with all aspects of tendering including Compulsory, Competitive tendering.

Purchase, repair and maintenance of all furniture, equipment and fittings (with prior approval from the director). To monitor the work of on-site contractors and arrange for estimates for work. To ensure that the best use is made of premises personnel and to be responsible for their allocation of hours and pay claims.

To monitor and oversee the quality of work by contractors, caretakers and cleaning staff, reporting to Governors as appropriate Financial Working with the Director and Principal, the Administrator/ School Manager will prepare an annual budget for the school to be submitted to the Governing Body and will provide specific expertise in long-term financial management. He will be responsible specifically for; Ensuring the school has appropriate financial systems and managing all aspects of the schools financial systems in accordance with these agreed policies and timetable; ensuring accurate financial records are maintained, and reporting on a regular basis to the Principal and the Director.

To ensure that the financial transactions in the school are carried out in an appropriate manner. Preparation for approval by the Director of annual estimates of income and expenditure. To prepare appraisals for particular projects and the development of long-term initiatives for the school.

To co-operate, initiate and manage audit procedures as necessary. Managing the tendering for all service contracts; monitoring all insurance policies, with a view to cost effectiveness; and ensuring that the school maximizes its potential. Promoting the schools activities and premises with the objective of maximizing letting income, within agreed policies; Supporting staff responsible for delegated budgets with procedures which enable them to monitor these budgets.

Monitor the standard and cost effectiveness of the newly appointed catering contractor within the agreed performance indicators. To see that the fee is collected on time. Administration and ICT

The Asst. Administrator will be responsible for those aspects of administration of the school, which do not relate to the teaching, supervision and pastoral care of students. Specific responsibilities include; To coordinate planning for the effective provision of ICT resources at the school including hardware / software and the efficient running of the IT Support Team.

To manage the efficient and effective running of the general office as one of the schools main points of public contact, as well as the centre of daily administration. To ensure inventories of equipment and stock are maintained; all statutory and statistical returns are completed as appropriate; the efficient running of the IT administration system. To ensure school transport requirements are met efficiently and effectively, with a view to both cost and safety.

Line Management Responsibilities The Asst. Administrator/ School Manager will be responsible for managing premises and all other associate staff like Library, Technology, Science and Art but not their interface with curriculum.

Managing the staffing operation of the General Office and all administrative/caretaker. Motivating and facilitating teamwork and good practice in order to achieve excellent standards of service delivery.

Managing Staff Attendance and Leave to ensure a continuous service throughout the year. Overseeing support staff career development including the appraisal scheme and reviewing training requirements. Monitoring the effectiveness of the support staff establishment to meet the needs of the school.

Collate all statistical information i.e. for new starters, admissions, transfers, teaching and non-teaching supply forms, absence returns and staff time sheets. Provide full administration support for the school. Check deadlines for own work and prioritize & re-prioritize workloads accordingly.

Provide a service to receive and pass on, to the appropriate person, all enquiries from visitors and incoming telephone calls using appropriate communication skills for satisfactory resolution. He will perform all these duties under the supervision of the principal. Secretarial

Open, sort, and distribute incoming correspondence, including faxes and email. File and retrieve documents, records, and reports. Greet visitors and determine whether they should be given access to specific individuals.

Prepare responses to correspondence containing routine inquiries. Perform general office duties such as ordering supplies, maintaining records management systems as per the policies and instructions of the director. Prepare agendas and make arrangements for committee, board, and other meetings.

Conduct research, compile data, and prepare papers for consideration and presentation by the director, principal and other members of the school as per the instructions. Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to help the executives. Manage and maintain directors and principals schedules.

Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. Set up and oversee administrative policies and procedures for school and/or Trust. Supervise and train other clerical staff.

Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Interpret administrative and operating policies and procedures for employees.