Job Description- Executive Assistant & Admin Role

Executive Assistant

BUSINESS: Industrial

LOCATION: Mumbai

DIRECT REPORTING: VP & MD – CIRCOR India Region

Functional Reporting

POSITION DETAILS

Position Summary

This position provides administrative and secretarial support for the department. In addition to typing, filing, and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, and working on special projects. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. Deals with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Principal Activities

• Schedules and organizes complex activities such as meetings, travel, conferences, and department activities for all members of the department
• Performs desktop publishing. Creates and develops visual presentations
• Establishes, develops, maintains and updates filing system
• Maintains customer confidence and protects operations by keeping information confidential
• Organizes and prioritizes large volumes of information and calls
• Sorts and distributes mail. Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information
• Takes messages or fields/answers all routine and non-routine questions. Works in cooperation with other system development assistants to cover phones
• Acts as a liaison with other departments and outside agencies, including high-level staff from CIRCOR globally
• Handles confidential and non-routine information and explains policies when necessary
• Works independently and within a team on special nonrecurring and ongoing projects
• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy
• Handles the complete Admin related tasks. Sending out birthday mailer. Updating Org Chart with the help of all HRBP.

Requirements

Job Requirements:

Candidate Requirements

Knowledge Skills & Abilities

• Proficiency with MS Office suite (Excel, Outlook, Word, and Power Point specifically)
• Professional communication skills
• Strong organizational skills
• Must be able to work in a fast-paced environment

Education & Experience

• Graduation
• Minimum of 3 years’ experience as an Administrative Assistant
• Associate degree preferred

CIRCOR is an EEO Employer of Females/Minorities/Veterans/Individuals with Disabilities

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Job Snapshot

Employee Type

Full-Time

Location

Mumbai, Maharashtra (Onsite)

Job Type

Executive

Experience

Not Specified

Date Posted

04/14/2023