Job Title: Assistant Programme Manager (Officer on Special Duty [OSD] to DSA)

Reports to: Dean, Student Affairs (DSA)

Location: Ashoka University Campus, Rajiv Gandhi Education City, Rai (District – Sonepat)

Experience (in years): Graduate with 0-2 years experience; postgraduates preferred

Nature and days of work: This is a full-time role, Monday – Friday, on-site and on campus

About Ashoka University:

Ashoka University is India’s leading Liberal Arts and Sciences University providing a distinctive interdisciplinary

liberal education at par with the best universities in the world. Located in Sonipat, Haryana, Ashoka is India’s

first and only not-for-profit University built on the principles of collective public philanthropy.

Ashoka’s 2,000-plus students, drawn from 30 states and over 243 cities in India and 27 other countries, receive a

world-class interdisciplinary education, led by internationally renowned faculty. The University offers

multidisciplinary programs that expose students to diverse perspectives, beyond classroom education. Ashoka

students learn to be critical thinkers, effective communicators, and ethical leaders and have been placed in many

of India’s leading organizations in the consulting, banking, corporate, CSR and social sectors. Ashoka has also

developed eleven Centres of Excellence to encourage academic and research collaborations and create societal

impact. For further information, visit www.ashoka.edu.in.

We aim to co-create a nurturing space for our students, faculty, staff, donors and community positively through

universal values:

• Being mission-driven and authentic
• Thinking strategically and creatively
• Collaborating with trust and respect
• Being accountable and driving for results
• Focused on service excellence

About the Office of Student Affairs (OSA): Student Affairs at Ashoka University drives student experience

outside the classroom and aims to offer a well-rounded university life for all students. Led by the Dean, the Office

cultivates and promotes student learning and development, with a strong commitment towards diversity,

inclusion and mutual respect; physical and mental wellbeing; cultural enrichment and creating opportunities for

empowerment. OSA comprises three verticals, namely the Student Life Office, the Residence Life Office, and

the Sports & Exercise Office. Each of these branches occupies and crafts intellectually stimulating spaces in

their own right.

Position Overview: The OSD to Dean is an integral member of the Office of Student Affairs at Ashoka

University. This individual’s responsibilities are primarily administrative and require great discretion,

resourcefulness, flexibility and integrity as they will be working closely with a diverse range of people within and

outside of the organization. The role offers an unparalleled opportunity for someone with an interest in higher

education to grow as an academic administrator.

Responsibilities:

• Monitor and track communications and tasks, ensuring attention to time-sensitive issues and long-term

initiatives while also providing succinct background information when needed

University Campus – Plot No. 2, Rajiv Gandhi Education City, P.O. Rai (Sonepat) Haryana, 131029 Admissions Office – No. 2, Green

Avenue Street, Pocket D-3, Vasant Kunj, New Delhi – 110070 Contact – 0130-2300000 & 011-69405807 | Website – www.ashoka.edu.in

• Maintain accurate and updated records of all correspondences by the Dean’s Office

• Handle confidential information pertaining to various arms and functions of the Dean’s Office

• Manage the schedule of the Dean while prioritising critical appointments and events by liaising with

other Programme Managers based on Dean’s availability

• Prepare thorough briefings and relevant documents to help the Dean prepare for upcoming meetings

and also ensure that meeting deadlines are communicated as well as attained

• Communicate and follow-up with both internal and external stakeholders to ensure coordination and

collaboration among all involved on behalf of the Dean

• Support the programming and policy-making efforts of Student Affairs across all arms of the Office to

create a positive campus environment for all students

• End to end planning and execution of the annual Merit Awards; finalization of nomination forms,

updating the scoring rubric, constituting review panel and the shortlisting awardees

• Ensure weekly staff meetings of the entire OSA to communicate upcoming events, discuss student

concerns, and facilitate inter-departmental engagement

• Facilitate one-on-one meetings for all members of OSA with the Dean for their mentorship, professional

development, performance review, and feedback

• Be familiar with institutional guidelines for emergencies and respond as needed

Please Note: The responsibilities listed above are not exhaustive and may be supplemented or modified as per

the discretion of the Dean.

Required Competencies:

• Excellent communication skills, both verbal and written, with attention to detail

• Ability to juggle multiple priorities and meet deadlines with varying degrees of pressure

• Team player with the ability to work, liaison and collaborate with diverse stakeholders

• Professional, organized, and courteous conduct, both internally and externally

• Administrative skills such as archiving, budgeting and organisation

• Possess significant awareness of the handling of sensitive information (contracts, intellectual property,

agreements, financial, and personnel data) while maintaining its confidentiality

• Willingness to provide on-call coverage at short notice for crisis management

Application Submission Process:

If you are interested, please email your application to [email protected] with the subject line: “Officer

on Special Duty_Candidate Name”. Kindly include the following documents In your application:

• A resume (with your name as the file name)

• A one-page cover letter highlighting your experience relevant to the job requirements

Please note that only shortlisted candidates will be contacted.

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Ashoka is an equal opportunities employer. Remuneration will be competitive with Indian non-profit pay

scales and will depend upon the candidate’s experience levels and the overall organization’s salary structure.

University Campus – Plot No. 2, Rajiv Gandhi Education City, P.O. Rai (Sonepat) Haryana, 131029 Admissions Office – No. 2, Green

Avenue Street, Pocket D-3, Vasant Kunj, New Delhi – 110070 Contact – 0130-2300000 & 011-69405807 | Website – www.ashoka.edu.in